Issue a cash call

Issue a cash call

A cash call lets you bill every equity member their proportional share of a one-off cost in a single step. Use it for anything that isn’t tied to a specific booking or expense, such as an engine overhaul, a hangar deposit, or an asset purchase.

Before you start

• You must be an admin (treasurer counts as admin).
• The syndicate must have at least one active equity member (someone with shares greater than zero). Renters and former members are excluded from the split automatically.
• You must be online. Issuing a cash call writes one ledger entry per equity member in a single transaction, which can’t be queued offline.

Steps

1. Open the syndicate.
2. Go to the Admin tab and tap Cash calls (under Money).
3. Tap Issue cash call.
4. Enter a short title (e.g. Engine overhaul Q2 2026) and an optional description with context, supporting documents, or photos linked from elsewhere.
5. Enter the total amount, in your syndicate’s currency (the amount field is prefixed with the syndicate’s currency symbol). Below the amount field, a live split preview shows what each equity member will be charged; read it carefully before continuing.
6. Pick a due date. This is required, and it is worth getting right first time, though a wrong one is no longer fatal: an admin can correct the due date afterwards without cancelling the call, which moves it on the call and on every member’s charge together and tells the charged members it has moved. Until that date, each member’s share stays out of their balance and out of their Pay All — it sits in a Cash calls not due yet card with the date on it, and they can pay early if they want to. Members with unsettled charges get a daily Cash call due soon email starting 3 days out, and Cash call overdue daily after the date passes.
7. Tap Issue cash call.
8. You land on the cash-call detail screen with one row per charged member.

Desktop

Mobile

The split is computed at the moment you tap Issue cash call. If a member’s share count changes the next day, that doesn’t reshuffle charges already issued; each call freezes the shares as they were at issue time.

How the split works

The total is divided in the smallest unit of your syndicate’s currency (pence for a sterling syndicate, cents for one billing in euros or dollars), not the major unit, to avoid rounding away fractions. Each member’s charge is their share-weighted portion rounded down to a whole unit; any spare units are then handed out one each, starting with the member whose portion lost the most in the rounding. For example, for a sterling syndicate: £300 split between three members with shares 2, 1, 1 divides cleanly into £150, £75, £75. £100.01 split the same way produces £50.01, £25.00, £25.00: the exact portions are £50.005, £25.0025 and £25.0025, so one spare penny is left after rounding down, and it goes to the 2-share member because their portion lost the most.

The preview on the create screen mirrors the same rule, so what you see is what gets written.

A call cannot be issued for less than a penny per share; the screen tells you the minimum. A call can be cancelled from its detail screen until a member pays or a collection starts holding a charge; see Cash calls.

Withdrawing a call

Open the call from Cash calls and tap Cancel cash call. Confirm Cancel the cash call, or Keep this cash call to back out. Every unpaid charge leaves each member’s balance; the call stays listed as Cancelled. If anyone has already paid, the button is replaced by a note telling you to reverse individual charges instead.

Offline behaviour

The Issue cash call button watches connectivity. When the device is offline, it disables and shows Cash calls need a connection. Try again when you’re online in a snackbar if you tap it. It re-enables automatically when the connection returns.

If it goes wrong

• “Issue cash call” is disabled and you’re online. The form has a validation error: title is empty, total is zero, or total isn’t a number. The field with the error shows a red underline.
• The due date field says Choose a due date. You tapped Issue cash call without picking one. Nothing was charged. A call cannot be issued without a date, and a call can never be left without one afterwards either; pick one and submit again. Correcting it later is a separate action.
• The split preview says No active equity members. Every member in this syndicate is either a renter (shares = 0) or no longer active. There’s nobody to charge; you can’t issue a cash call until at least one equity member is on the roster.
• The cash call appears with no charges. Refresh the page. If the issue happened during a connectivity blip the per-member transactions may take a moment to propagate.
• The screen reports This syndicate is closed and read-only. The syndicate has been closed, and a closed syndicate’s ledger is frozen for everyone, admins included. Nothing was charged. If the group genuinely still needs to bill a shared cost, reinstate the syndicate inside its retention window and issue the call then; see close a syndicate.
• The screen reports This syndicate is over its free plan and is read-only. The syndicate is on the free plan with more than 1 aircraft or more than 3 members, so it is read-only until it is back within the plan. Nothing was charged. A cash call is new spending, and this state only lets you settle up and tidy up. Either resubscribe, or trim back within the plan, and issue the call afterwards. See bring a syndicate within the free plan.

See also

• Correct a cash call’s due date, moving the date after the call is issued
• Cash call, what a cash call is and how it’s used
• Transaction types, the Cash call charge ledger entry created for each equity member
• Member balance, where members see the charge land — and why it stays outside their balance until the due date
• Grace period and read-only, the two read-only situations and what each one blocks