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Syndik8

Upload an asset document

Add a document that belongs to one specific asset: ARC, insurance, CofA, radio licence, POH, or anything else for a single aircraft.

Before you start

Section titled “Before you start”
  • Only admins can upload. Members see the library but not the upload button.
  • Have the file on your device. PDFs, JPEGs, PNGs, and WebP files up to 20 MB are accepted.
  • The asset must already exist in the syndicate. Add it first if not: open the Assets tab and create it there.

Steps

Section titled “Steps”
  1. Open the syndicate and tap Documents on the dashboard.
  2. Find the section for the asset you want to attach the document to.
  3. Tap + on that section’s header. The upload screen opens with the asset pre-selected as the owner.
  4. Tap Choose file and pick the document. On iOS and Android the OS picker opens; on web a file dialog opens. (Add a photo sits below it if you’d rather photograph the document than pick a file.) Once you’ve chosen, both buttons are replaced by a card showing the file name and size, with a Replace button if you picked the wrong one. If the file is too big or not a format Syndik8 accepts, you’re told straight away and the file isn’t added; see What can go wrong.
  5. Choose a Type from the dropdown. Only asset-level types are offered: ARC, insurance, CofA, CofR, radio licence, Noise certificate, Mode S check, ELT registration, Weight and balance, POH, hangar lease, or Other (asset).
  6. The Title is filled in for you from the file name, minus its extension. Edit it if you want something clearer (for example, “ARC renewed Mar 2026 G-QSYN”). A photographed document is left blank for you to fill in, since the camera’s file name would tell nobody anything. Titles can contain up to 80 characters; shorten a longer file-name suggestion before uploading.
  7. (Optional) Set an Expiry date if the document expires. Reminders fire 30, 7, and 1 day before expiry; see Document expiry alerts.
  8. Tap Upload.
The document upload screen for an aircraft after a file has been chosen, showing the file name and size on a card with a Replace button in place of the Choose file button, the asset document type dropdown, the title filled in from the file name, and the optional expiry dateThe document upload screen for an aircraft after a file has been chosen, showing the file name and size on a card with a Replace button in place of the Choose file button, the asset document type dropdown, the title filled in from the file name, and the optional expiry date

You will see a “Document uploaded.” confirmation and be returned to the library. The new document appears in the section you uploaded it to.

What can go wrong

Section titled “What can go wrong”
  • “This file is over 20 MB. Save a smaller copy and try again.”: shown as soon as you choose the file, before you fill in anything else. PDFs from scanners are often inflated; re-export at a lower DPI or split into multiple documents, then choose the smaller file.
  • “Syndik8 accepts PDF, JPEG, PNG or WebP files.”: shown as soon as you choose the file, when it is some other format. Take a photo of the document with Add a photo, or print it to PDF, and choose that instead.
  • “Upload failed. Please try again.”: the file was fine but the upload didn’t go through, usually because there’s no connection. The form keeps your selections; tap Upload again when you’re back online.

See also

Section titled “See also”