Record your medical expiry date
Record the expiry date of your medical without uploading the certificate. The expiry date is all Syndik8 ever needs: it drives your renewal reminders and the currency chip your syndicate’s admins see. Nothing about the certificate itself is stored anywhere.
If you also want the certificate available on your own devices, including offline, upload it instead; you can switch to that at any time.
Before you start
Section titled “Before you start”- Information about your medical, including its expiry date, is special-category health data under UK GDPR Article 9. Syndik8 stores it on the basis of your explicit consent (see Medical consent). The first time you record a medical you’ll be shown a consent screen; you can decline and nothing is stored.
- You need the expiry date from the certificate. That is the only input.
- You don’t need to be an admin of any syndicate. Pilot documents are personal.
- Open the Profile tab, then under Pilot documents tap My documents.
- On the Medical tile tap Record expiry date.
- (First-time only.) The Medical consent screen opens, worded for what you are actually doing: storing only the expiry date, no certificate. Read it. If you agree, tap Accept. If you tap Decline, nothing is stored and you return to My documents.
- Pick the Expiry date from the calendar. This is the expiry printed on your medical. If the date you pick has already passed, a note appears beneath it saying the medical has expired. It is a check, not a block: you can still save a lapsed medical, for example while you are renewing, but look at the date again first in case it is mistyped.
- Tap Save.
You’ll see a “Medical expiry date saved.” snackbar. The Medical tile now shows the expiry with an expiry-coloured chip, plus a “Certificate not uploaded” line so it is always clear no file is on your device.
What happens next
Section titled “What happens next”- You’ll get a reminder in your notifications at 60, 30, and 7 days before expiry, and again on the day it lapses; identical to a filed medical. See Document expiry alerts.
- Admins of every syndicate you’re currently in see “Medical expires {your date}” on your member detail screen, exactly as they would for an uploaded certificate. On their Members list you carry a red medical icon only once the medical has expired. They cannot tell the difference; the certificate is never part of what they see either way.
Renewing
Section titled “Renewing”When you renew your medical, change the date on your existing record. Record expiry date only appears while no medical is on file.
- On the Medical tile, tap your medical to open it.
- Tap the pencil icon (Edit document) in the top bar.
- Tap Expiry date (optional) and pick the new date.
- Tap Save.
Your existing record is updated in place.
Adding the certificate later
Section titled “Adding the certificate later”Open your medical from the tile and tap Upload certificate in the viewer. Your expiry date and consent carry over; only the file is added.
Removing it
Section titled “Removing it”Open your medical and tap Delete. For a date-only record the only outcome is Delete everything: the expiry date and your consent record are removed, and your admins stop seeing a medical for you.